So we are clear about the terminology we are using, when we use the phrase “Personal Information”, we mean contact information (i.e., name, address, email address, and/or telephone number) and any other non-public information that is used or intended to be used to personally identify an individual, and information associated with the foregoing. When we use the phrase “Anonymous Information”, we mean information that is not associated with or linked to Personal Information. Anonymous Information does not enable identification of or contact with, individual persons.
What are cookies?
For almost any modern website to work properly, it needs to collect certain basic information on its users. To do this, a site will create files known as cookies – which are small text files – on its users’ computers. These cookies are designed to allow the website to recognize its users on subsequent visits, or to authorize other designated websites to recognize these users for a particular purpose.
Cookies do a lot of different jobs which make your experience of the Internet much smoother and more interactive. For instance, they are used to remember your preferences on sites you visit often, to remember your user ID and the contents of your shopping baskets, and to help you navigate between pages more efficiently. They also help ensure that the advertisements that you see online are more relevant to you and your interests. Some data collected is designed to detect browsing patterns and approximate geographical location to improve user experience.
Some websites may also contain images called ‘web beacons’ (also known as ‘clear gifs’). Web beacons only collect limited information, including a cookie number, a timestamp, and a record of the page on which they are placed. Websites may also carry web beacons placed by third party advertisers. These beacons do not carry any personally identifiable information and are only used to track the effectiveness of a particular campaign (for example by counting the number of visitors).
Information collected by cookies is now classed as personal data.
We collect a number of cookies from our users for various reasons, not least to track our own performance – but also to let us serve you content tailored to your own specifications, hopefully improving your overall experience of the website. Amongst other things, the cookies we use allow users to register to make comments, allow us to calculate how many visitors we have and how long they stay on our site.
Cookies That Ensure the Website can Function Properly
We use essential cookies for the following purposes:
- Reading your browser settings so that your screen will reproduce our website in the best possible way
- Identifying your browser when you are logged in so that you will not have to log into our website again (all the time)
- Detecting abuse of our website and services, e.g., by registering a number of successive, failed login attempts
- Evenly spreading the load on the website, so that the website remains accessible at all times
- Offering the option to save login data so that you will not have to enter them anew all the time
- Providing the possibility to react to our website
Third parties serve cookies through our Websites for analytics and other purposes. This is described in more detail below.
Cookies Through Which We Can Measure the Website’s Use
The information thus gathered is used for statistics. These statistics provide us with insight into how frequently our webpage is visited, where exactly visitors spend most of their time, etc. This enables us to draft the website’s structure, navigation and the contents as user friendly as possible for you. We will never trace any statistics to individuals.
- Recording the number of visitors of our web pages
- Setting the order in which a visitor visits the various pages of our website
- Assessing which parts of our site need adaptation
- Optimizing the website
Cookies to Share the Contents of our Website Through Social Media
By using buttons, you can share the articles and videos you watch on our Website through social media. These buttons are controlled by social media cookies that are deployed by the social media providers, so they are able to recognize you when you would like to share articles or videos. The collection, use and processing of data via these cookies is subject to the privacy policies of the relevant social media provider.
How do I control my cookies?
If you do not want websites to place cookies on your computer or mobile device at all, you can adapt your browser settings as such that you will be notified before any cookie is placed. You can likewise adapt the settings as such so that your browser refuses all cookies or only the third-party cookies. Likewise, you can remove any of your cookies that have already been placed. Please note that you will have to separately adapt the settings for each browser, mobile device, and computer you use.
You should be aware that any preferences will be lost if you delete all cookies and many websites will not work properly or you will lose some functionality. We do not recommend turning cookies off when using our website for these reasons.
Most browsers accept cookies automatically, but you can alter the settings of your browser to erase cookies or prevent automatic acceptance if you prefer. Generally you have the option to see what cookies you’ve got and delete them individually, block third party cookies or cookies from particular sites, accept all cookies, to be notified when a cookie is issued or reject all cookies. Visit the ‘options’ or ‘preferences’ menu on your browser to change settings.
Personal Information and End User Information
At certain points in our Web site, when information is requested, product documentation is downloaded, surveys are filled out, products are ordered, etc., Synegys may ask for you to fill out information that pertains to you personally. This type of information can include name, address, phone number, fax number, text-messaging number, email address, etc. At any point that such information is requested, you are always given the choice of whether or not you wish to submit this information to Synegys.
If a Client collects and submits to us information of End Users, either through an App or otherwise, we may receive and store such information (“End User Information”). End User Information collected through Apps may include, but is not limited to, the following, which may be Personal Information of such End Users:
- Information about End Users, including name, address, gender, age, marital status, photograph, in-App purchase history, survey responses, and preferences.
- Information about a mobile device, including universally unique ID (“UUID”), platform type and version (iOS v4, Android, etc.), carrier and country location, hardware and processor information (storage, chip speed, camera resolution, NFC enabled, and network type (WiFi, 2G, 3G, 4G).
- Sensory and other information collected through a mobile device, including accelerometer data, lock phone on/off, power on/off, airplane mode on/off, number of SMS/MMS messages, number of calls and duration, camera usage, speaker usage, Bluetooth usage, NFC usage, and GPS location data
- Information about App usage, including user App retention data, session length, and session interval.
Our Relationship with Social Networking Sites and Third-Parties
We have created and may offer you interfaces that allow you to connect with social networking websites such as Facebook and Twitter (“SN Sites”) through our Site. We will work with the SN Site’s application protocol interface (better known as their developer API) in a way that allows you to authorize us to access your account on that SN Site on your behalf. In order to provide this authorization, you will not provide us with your user ID or password to the SN Site, but you will need to log-in to that SN Site directly through our Site. Once authorized by you, the SN Site will provide us a token that allows the SN Site to recognize us when we ask, on your behalf, for access to your account information or to post information. You will be able to revoke our access to any SN Site at any time by amending the appropriate settings from within your account settings on the applicable SN Site, though such revocation may limit the Services we are able to provide you.
In addition to accessing your SN Site accounts through developer APIs, we may also offer interfaces that allow Clients to connect with APIs for SN Sites as well as other third-party data providers in a manner that allows a Client to retrieve data from such third parties for inclusion in a Client’s App, for example Facebook or Yahoo! Maps (collectively, “Third Party Data Providers”). We may connect Apps to such APIs using the token method discussed above or we may require that a Client provide us the applicable API key, user name, password or other method of authentication (the “Third Party API Access Protocols”). The Third-Party API Access Protocols will be disclosed and used in the same manner as Personal Information, with the understanding that they will not be used to market any products or services.
Personal Information and End User Information
Synegys collects and uses your personal information to give you high quality customer service, to provide you with convenient access to our products and services, and to make you aware of the latest offerings from Synegys.
We will use Personal Information, including End User Information to:
- Administer Accounts;
- Process your payments, provide the Services and customer support;
- Tailor the features of the Site or Services to you;
- Respond to requests, resolve disputes and/or troubleshoot problems;
- Market our Services and products to our Users and those of third parties we believe may be of interest to our Users, including through the serving of targeted advertisements, though we will not disclose your Personal Information in doing so. For example, we allow advertisers to choose the characteristics of Users who will see their advertisements and we may use any of the non-personally identifiable attributes we have collected to select the appropriate audience for those advertisements. For example, if you tend to view and automobile-related content, we might use that interest to show you ads for automobiles (and to tell ad networks to serve those ads), but we do not tell any automobile maker who you are, though the dealer or manufacturer may learn that you possess certain characteristics based on the fact that you received the advertisement. We may do this on the site, in the Apps and on other websites on the internet.
- Market services and products to your End Users, in a manner similar to the method used for Users described above, but only if you choose to add advertising capabilities to your App;
- Improve the quality of the Site and the Services;
- Communicate with Users about the Site and the Services, and
- Showcase the Personal Information you include in your Profile, if you elect to create one, to other Users.
- We also use Personal Information to contact you and provide you with information that may be useful or interesting to you, including newsletters regarding changes and upgrades to the Services as well as promotional e-mails, and to allow certain other entities to do the same. By using the Site, you agree to receive this information from us and certain other entities. If you do not want to receive these communications, you can always opt out of communications by following the instructions provides in the email or by emailing us at firstname.lastname@example.org. We may, however, send certain administrative emails which pertain to the Site and Services on a regular basis that you may not opt-out of.
- We may also use Personal Information to create Anonymous Information records by excluding information that makes the information personally identifiable.
We take appropriate technical and organizational measures to guard against unauthorized or unlawful processing of your personal data and against accidental loss or destruction of, or damage to, your personal data. While no computer system is completely secure, we believe the measures implemented by our site reduce the likelihood of security problems to a level appropriate to the type of data involved.
Disclosure of Information
Certain portions of our Web site contain links to third-party Web sites to provide you with information relating to our business and associated activities. Once you have left the Synegys site via these links, Synegys is no longer responsible for the content and/or privacy policies of the respective sites.
We may disclose certain Personal Information, including End User Information:
- To third party vendors who help us provide the Services or the Site, including vendors that process payments, or who provide or market additional goods and services, in which case we will require such vendors to use such information in accordance with their privacy policies posted on their websites;
- To third parties to whom you ask us to send Personal Information, including where a Client chooses to integrate a third party’s services or content into an App;
- To other Users, if you create a public Profile;
We reserve the right to disclose Anonymous Information publicly without restriction, including to third party vendors who may help us enhance or provide the Site or Services or to third parties.
Information Disclosed to Third Parties
Updating and Controlling your Information
If you have an Account with us, you may update certain of your Personal Information on our Site. You may also email us at email@example.com. Please note that even though you may request the deletion of your Personal Information by us, we may be required (by law or otherwise, such as to prevent fraud, resolve disputes, troubleshoot problems, or enforce our Services Agreement) to keep this information and not delete it (or to keep this information for a certain time) in which case we will comply with your deletion request only after we have fulfilled such requirements). When we delete Personal Information, it will be deleted from the active database, but may remain in our archives and we may also retain Anonymous Information about your use of our Services. Once we disclose some of your Personal Information to third parties, we cannot access that Personal Information any longer and cannot force the deletion or modification of any such information by the parties to whom we have made those disclosures.
We employ reasonable physical, electronic and managerial security methods to help protect against unauthorized access to Personal Information. However, no data transmission over the Internet or data storage facility can be guaranteed to be perfectly secure. As a result, while we try to protect your Personal Information, we cannot ensure or guarantee the security of any information you transmit to us, and you do so at your own risk.
Clinical Research and Healthcare Clients: HIPAA & Participant Privacy
Synegys makes continuous efforts to maintain the privacy and data security of sensitive client and patient information, including:
- Unique Users and Identification: Each user identity is assigned a unique name and/or number for identification, logging and tracking.
- Authentication: Authentication is used via unique, password protected account login access through SSL encryption technology. Only dedicated support staff have access to client data, provided only to approved client administrators, as needed.
- Encryption: The Synegys system has encryption and decryption mechanics to protect electronic Patient Health Information (ePHI) where applicable. SSL encryption technology, protects all components of the Synegys dashboard accessible by account users.
- Automatic Logging Out: The Synegys system will log out users after a short time of inactivity.
- Transmission Security: Technical measures have been implemented from authentication and SSL encryption. Only Developers employed by Synegys have direct access to the Synegys platform code base and databases.
- Multiple Organizations: ePHI is not accessible by Synegys partners or subcontractors unless otherwise authorized for the sole purpose of efficient communication transmissions.
- Response and Reporting Procedures: The company maintains a step by step reporting procedure to identify, document, respond and prevent security incidents.
- Contingency Plans: ePHI and other sensitive data have accessible backups, including procedures to recover data from Synegys’ hosting company.
- Privacy and Security Officers: The company’s co-founders are our privacy and security officers.
- Risk Management Evaluations: Privacy sensitivity training, activity logging, risk management procedures for code implementation, data and account management are reviewed once a year by Synegys’ chief officers to ensure maximum risk reduction.
Changes to this Policy
Effective July 14, 2006.
Last updated: May 25, 2018